Direct Deposits

The Direct Deposits tab will be visible if there are direct deposits that have not been processed. Please note that Accounts Payable direct deposit processing is an optional module in IntelleCheck.

The dropdown list contains the following options for direct deposit processing:

• No processing – Process file copies only.
• Print only – Print each direct deposit advice regardless of any email setup.
• Email only – Email each direct deposit advice. If an email address does not exist for a specific payment, it will not be processed.
• Email, then print – Email will be attempted for each direct deposit advice. If an email address does not exist, the advice will be printed instead. This option does not check for invalid email addresses.
• Validate email, then print - If an email address exists, IntelleCheck will attempt to email the direct deposit advice, and will wait for a response from MAPS. If the email does not transmit successfully or if an email address does not exist, the advice will be printed instead. This option may take significantly longer to process due to waiting on repeated email attempts. Note: If you are scheduling delivery for a later time, IntelleCheck is unable to wait for a response from MAPS and will only check for the presence or absence of the email address, rather than performing full email address validation.
• Email and print – Each direct deposit advice will be both emailed and printed.

If emailing is selected, and you have the Email Properties permission, the Edit Email Properties button becomes available. This allows you to modify the body, subject, and email attachments of the email before sending out the advices. Multiple attachments can be added to the email. Additionally, HTML tags can be entered in the body of the email if you want the email to contain HTML formatted output.

When Deliver Immediately is selected, the emails will be sent out as soon as you click the Process button. If you have the Email Schedule permission, you can also choose to schedule delivery for another date and time by selecting the Schedule delivery on option. For example, the direct deposits can be processed on Wednesday and the emails can be delivered on Friday at 5:00 AM.

Note: the date and time for Schedule delivery on defaults to midnight on the current date, which in most cases is in the past. This means that neglecting to change the default date and time will often result in emails being sent out immediately.

Procedures for creating file copies and choosing printers are the same as described in the previous Checks section of this document.